PA / Office Manager

We are seeking a smart, ambitious, and experienced executive assistant with a strong sense of curiosity, to support our founder and CEO. You will be working with the best in the business, and the largest global advertisers.

Reporting to

CEO and Operations Director

Line reports

None

About you

You enjoy working as part of a fast-paced, exciting business that is growing quickly. In this dual role you will ensure the smooth functioning of business/office management services and provide executive level assistance to the senior management team, specifically the founder and CEO.

As an office manager, you will be responsible for overseeing daily administrative tasks and maintaining an efficient workplace. Simultaneously, as an executive assistant, you will provide direct support to high-level executives by managing calendars, scheduling meetings and handling communications on their behalf.

You will act as a gatekeeper, prioritising tasks and ensuring that the executive’s times is utilised efficiently and effectively. The role requires exceptional organisational skills, attention to detail and the ability to multitask. You like working independently but are happy to support the wider company. “One team” is our company motto. You prioritise well and manage your time effectively, knowing when to raise your hand for support. You enjoy problem solving, both individually and together with your team.

Responsibilities

• Run the office efficiently to include being the key point with office service providers
• Coordination of senior management meetings, including taking minutes, location and facilitation, meeting correspondence etc
• Support of founder and CEO including diary management, expense submission, travel arrangements, etc
• Support of other members of the senior management team
• Facilitation of company-wide meetings
• You like thinking about new / better ways of doing things as you ensure timely and successful delivery of your tasks
• Your attention to detail will ensure accuracy across your areas of responsibility

Experience

• Have significant experience (5+ years) in similar roles, ideally in the media, AdTech, MarTech industries
• Have excellent written and verbal communication skills
• Have proven administration and organisational skills
• Have the ability to manage complex scheduling
• Be adept at working with key stakeholders at all levels
• Want to learn and grow with us – great at listening and taking learnings into practice.
• Be laser focused on attention to detail
• Be numerate, with the ability to analyse problems constructively
• Think clearly under pressure – the information you provide helps formulate meaningful decisions and it’s important to be calm, focused and helpful
• Be a real team player
• Be eligible to live and work in the UK

About us

Redmill Solutions is a fast growing, media technology company. Founded in 2010, we empower the largest global advertisers (like Nestlé, Mondelez, Danone, PepsiCo, Wella and Coty) by providing visibility and transparency to their advertising and media data. We build solid, long-lasting and trusted relationships with our clients.

We are a genuinely nice bunch of people, with a friendly and supportive work culture and great office location on Exmouth Market in central London. Work/life balance is key to happy people, so we organise our ways of working to make sure that happens, including core working hours, hybrid working and flexible leave.

We hold our people up, through a supportive, learning-based environment so our people can grow in ways that excite them, allowing them to be the nest they can be.

Comp & Bens

• Salary up to £45,000 per annum
• Company-wide, discretionary, Christmas bonus
• 25 days annual leave
• Option to buy/sell up to 5 days annual leave per annum
• Office closed between Christmas and New Year
• Enhanced parental leave
• Medical and Dental cover
• Eye examinations
• Fully stocked kitchen
• Social events
• Statutory workplace pension
• Hybrid working (3 days in office / core working hours)
• Cycle to work scheme
• Season ticket loan

Next Steps

Send your CV to hello@redmillsolutions.com

Subject line: “EA/Office Manager Application”